Job Details

Procurement Analyst

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability. DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools. DCP is also the custodian of the official City Map, which designates streets, parks and other public places. Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development.

The Procurement team is seeking to hire a detail-oriented, highly motivated Procurement Analyst. Reporting to the Agency Chief Contracting Officer, the Procurement Analyst will be responsible for processing goods and services requests associated with various procurement methods for divisional needs while adhering to the City's PPB Rules, State and Federal Procurement requirements as applicable, and other Citywide Directives. Under the supervision of the Agency Chief Contracting Officer, the selected candidate will be expected to assist the Procurement Division with an array of procurement functions and related tasks including but not limited to:

• Analyzing incoming procurement requests to determine appropriate procurement methods and reviewing request details for accuracy and adequacy.
• Supporting agency business units to meet purchasing needs efficiently and expeditiously, ensuring purchases are made in adherence with internal and external procurement policies and procedures.
• Working closely with Fiscal and business units to address funding needs for purchases and gathering technical requirements, respectively.
• Utilizing FMS, PASSPort and OCP Portals to process purchases under New York State Requirement Contracts, New York City Requirement Contracts, Punch-Out (DO1) Catalogs, and/or Micro-purchase orders.
• Processing encumbrance increases and decreases as needed to facilitate payment processing and PO closeouts.
• Corresponding with vendors, obtaining quotes, responding to vendor inquiries, and troubleshooting order issues that may arise.
• Processing p-card purchases in compliance with Citywide P-Card Purchasing Policies and Requirements and performing monthly p-card reconciliations and reporting tasks.
• Supporting larger contract processes, such as preparing bid and/or solicitation specifications, facilitating contract registration, etc.
• Performing data entry, maintaining agency procurement trackers and records, and preparing various reports, etc.
• Performing other ad-hoc tasks as assigned.

Preferred Skills:

• Knowledge of all Procurement Policy Board Rules.
• Knowledge of City systems including FMS, PASSPort, The City Record Online, Checkbook, etc.
• Experience managing procurements from start to completion.
• Ability to adapt to a fluid work environment and changing needs and priorities.
• Strong analytical and negotiation skills.
• Strong organizational skills.
• Effective, clear and persuasive oral and written communications.