Job Details

Accounts Payable Coordinator

Our client, a medical equipment distributor headquartered in Jackson, Tennessee, recently received private equity investment and is expanding its leadership and accounting teams. The company has an immediate need for an experienced Accounts Payable Coordinator to manage full-cycle accounts payable and help establish more consistent processes and procedures. This position will use Prophet 21 and requires extensive purchase order matching, strong Excel skills, and the ability to investigate and resolve discrepancies independently. The ideal candidate is comfortable working in an evolving accounting environment and helping improve how work gets done.

Key Responsibilities

• Process approximately 200–250 invoices per week, ensuring accurate coding, approvals, and timely payment.
• Match invoices to purchase orders, research discrepancies, and coordinate with vendors and internal team members to resolve issues.
• Perform manual reconciliations, reconcile vendor statements, and maintain accurate accounts payable records.
• Reconcile credit-card transactions and obtain supporting documentation.
• Help document and improve accounts payable procedures, using Excel to support reconciliations, track outstanding items, and organize data.

Qualifications

• At least three years of full-cycle accounts payable experience, including substantial purchase order matching.
• Experience using an ERP or accounting system more sophisticated than QuickBooks; Prophet 21 experience is a plus.
• Intermediate or stronger Excel skills, including pivot tables, XLOOKUP, and SUMIF functions.
• Strong attention to detail, problem-solving skills, and the ability to manage deadlines independently while working remotely.
• Ability to establish practical processes and procedures in an environment where structure is still being developed.
• Availability to transition to a hybrid schedule in Brentwood / Cool Springs.

Assignment: At least three months; temp-to-perm preferred, with temporary-only candidates considered. Work arrangement: Initially fully remote, with an anticipated transition to hybrid within the next few weeks. Office space in Brentwood / Cool Springs is being finalized.