Job Details

This job was posted by : For more information, please see: Administrative Assistant Location: Idaho Falls or Pocatello, ID At J-U-B ENGINEERS, Inc., our purpose is simple but powerful: Helping Each Other Create Better Communities. With over 20 offices across seven states, J-U-B is committed to creating an environment where employees feel supported, challenged, and connected to meaningful work. We are seeking a Part-Time Administrative Assistant (20-25hrs/wk) to work in our Idaho Falls or Pocatello office to support our entire staff and report to a Regional Office Manager. The schedule for this role can vary, but office hours are Monday Thursday, 7:30am-5:30pm, Friday, 7:30am-11:30am. This role also has potential to turn into full-time in the future. What Youll Do The administrative assistant will perform a variety of duties and responsibilities working closely with Regional Office Manager. Main responsibilities include, but are not limited to: - Answer and route office phone calls promptly, correctly and in a courteous manner - Schedule meetings, office events, order food, and run errands - Review and distribute mail and ship packages - Monitor, order, and purchase office supplies as needed - Make travel arrangements and training registrations - Resolve issues with and maintain office equipment and supplies - Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment - Partner with managers, engineers, and staff to understand needs and provide support including technical document review - Complete special project assignments, such as compiling, printing, binding, and document delivery - Ownership of conference room and kitchen to include organizing and straightening. - File management (paper and digital), including archiving - Communicate with staff and distribute important information - Coordinate fleet vehicle maintenance and coordination of usage - Assist in planning and executing office activities - Partner with business integration leader to support local community functions and events - Troubleshoot building related issues and follow up with vendors to get issues resolved - Organize and schedule submittal packets and information, assist with proposal drafts and graphics - Collaborate with other admin staff across the company