Job Details

Executive Assistant, Provost And Vice President For Academic Affairs (1272)

Pocatello - Main

NOT eligible for remote work, on-campus position

Priority Date: September 6, 2026

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Executive Assistant to the Provost and Vice President for Academic Affairs serves as a trusted executive partner who provides the high-level coordination, communication, and administrative support necessary for the Provost to lead Idaho State University's academic enterprise effectively. Reporting to the Director of Operations, this position implements and supports the operational priorities of the Office of Academic Affairs while ensuring the Provost's Office remains focused on institutional leadership, strategic initiatives, and academic excellence.

This role extends well beyond traditional administrative support. The Executive Assistant exercises sound judgment, anticipates executive needs, and manages a wide range of complex and confidential responsibilities in a dynamic, fast-paced environment. Working closely with the Director of Operations, the Executive Assistant executes established operational processes, coordinates executive activities, and serves as a key point of connection between the Provost's Office and internal and external stakeholders.

The successful candidate is an experienced executive support professional who understands that exceptional executive assistance is built on anticipation, organization, discretion, and trusted relationships. The successful candidate will thrive in an environment where priorities shift quickly, competing demands require thoughtful coordination, and professionalism, discretion, and exceptional communication are essential. Through outstanding executive support and attention to detail, the Executive Assistant helps ensure the Office of Academic Affairs remains responsive, organized, and focused on advancing the University's mission.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

Working under the direction of the Provost and Vice President for Academic Affairs, the Executive Assistant provides executive-level coordination and administrative support across five primary areas of responsibility:

• Executive Leadership Support
• Executive Communication and Relationship Management
• Academic Affairs Coordination
• Executive Office Coordination
• Confidential Executive Administration
• *A more detailed description of these areas will be provided to candidates selected for an interview.

Minimum Qualifications

• Bachelor's degree from an accredited institution or equivalent combination of education and related experience.
• At least five (5) years of progressively responsible experience supporting executive or senior leadership in a complex organization.
• Demonstrated ability to exercise sound independent judgment, initiative, and strict confidentiality when managing sensitive matters.
• Superior organizational, time-management, and multi-tasking skills with a proven track record of meeting tight deadlines.
• Excellent interpersonal and written communication skills across all institutional stakeholders.
• Advanced proficiency in Microsoft Office, Google Workspace, and enterprise administrative tools.

Preferred Qualifications

• Experience providing executive-level support in higher education.
• Experience working within a multi-campus organization.
• Familiarity with faculty personnel processes, shared governance, or academic administration.
• Experience coordinating executive meetings, board meetings, accreditation activities, or other high-level institutional events.
• Experience supporting executive projects through administrative coordination and implementation.

You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received on or before September 6, 2026. Salary will be between $60,000 and $65,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations.