Job Details

We are a national staffing firm and are currently seeking an Administrative Assistant (hybrid) . This position is located in Framingham, MA (01701) Details for the position are as follows:

• Pay rate up to $29hr based on experience
• Thisis a hybrid role, onsite every Tuesday and may need to flex occasionally depending on needs (all other days are remote).
• 5+ months contract - (potential to extend or convert based on performance & budget).
• Main administrative support to Talent Acquisition leaders.
• Manage complex and dynamic calendars, expenses and travel arrangements.
• Serve as a primary point of contact, handling sensitive and confidential information with discretion.
• Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
• Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
• Involve appropriate Associates from other departments or divisions to resolve issues.
• Invoice management: Annual organization and timely processing of invoices.
• Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
• Key event planning for organizations team summit meeting(s)
• Adhoc responsibilities include; ordering gifts, flowers and managing the delivery of those items.
• Oversee and monitor administrative projects. Performs other duties as required or directed.
• Responds to questions, requests, and research information.
• Administrative experience in a corporate setting preferred
• 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
• Strong ability to build relationships and collaborate with local and remote team members and other admins.
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
• Able to effectively manage confidential and sensitive information.
• Ability to perform and execute with minimal supervision.
• Willingness to learn, take direction well and be a team player.
• Ability to focus and get the job done while avoiding distractions.
• Great at being resourceful and leveraging relationships to solve problems.
• Understanding of change management.
• Understanding of the budget management.

If you are interested in hearing more about the position, please respond to this posting with your resume attached or contact me at 813-###-####.